PMO Administrative Assistant

Syntax is a leading Managed Cloud Provider for Mission Critical Enterprise Applications and has been providing comprehensive technology solutions to businesses of all sizes since 1972. Syntax has undisputed strength to implement and manage ERP deployments (Oracle, SAP) in a secure and resilient private, public or hybrid cloud. With strong technical and functional consulting services, and world-class monitoring and automation, Syntax serves some of North America’s largest corporations across a diverse range of industries. Syntax has offices worldwide, and partners with Oracle, SAP, AWS, Microsoft, IBM and other global technology leaders.

Position Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our project delivery team. The ideal candidate will be responsible for providing administrative support to PGO leadership in a fast-paced, dynamic environment. You will support vice presidents, project directors, and project managers through a variety of tasks related to reporting, organization, and communication.

Key Responsibilities:

• Support mid-size leadership team and large organization.
• Weekly and ad hoc reporting tasks, including SAP and Excel; reminders and follow up as needed.
• Vice President team tasks, including organization of materials and reporting.
  • Consolidate weekly variance slides from PMO decks into a single deck for DVP review.
  • Update Project Budget spreadsheet with new SOW, new CR, and with project closures.
  • Meeting notes.
  • Miscellaneous tasks as needed.
• Organization chart maintenance. Audit against company organizational charts for accuracy.
• PGO certification tracking and reminders.
• Audit Consultant Heat Map to ensure all in-flight projects are included. Follow up on additions and closures.
• Review weekly opportunity report and ensure Client Status File is updated. Follow up on missing or inaccurate data.
• Facilitate logistics of Project Team Health Checks: Team sessions and DVP feedback session
• General
  • Perform general administrative duties including data entry, tracking, and reporting.
  • Schedule and coordinate meetings.
  • Assist in the preparation and reminders of regularly scheduled reports.
  • Provide support in the preparation of presentations and other materials.
  • Contribute to team efforts by accomplishing related results as needed.

Qualifications:

• Minimum three (3) years’ relevant experience.
• High school diploma or equivalent; college degree preferred.
• Proven administrative or assistant experience supporting a leadership team.
• Proficiency in MS Office (MS Excel, in particular). Experience with SAP reporting is a plus.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational, interpersonal, and planning skills.
• Demonstrated ability to work effectively in a team environment and foster teamwork.
• Superior verbal and written communication skills.
• Excellent planning and time-management skills necessary to achieve business goals and increase efficiencies.
• Strong organizational and interpersonal skills.
• Able to prioritize, multi-task and deal with competing priorities in a timely manner.
• Demonstrated resourcefulness and initiative on assigned projects.
• Demonstrated ability to identify and resolve problems in a timely manner.
• Ability to work independently with minimal supervision and as part of a large team.
• Ability to work in Canada - We do not provide sponsorship

Key Competencies

• Possesses customer service orientation.
• Proficiency in oral and written communication (written accuracy required).
• Able to prioritize several concurrent tasks.
• Organization – able to complete tasks and perform follow-ups autonomously.
• Detail oriented.
• Willing to learn new skills.
• Able to prioritize several concurrent tasks.
• Organization – able to complete tasks and perform follow-ups autonomously.

Why Syntax?

Become a part of our success story and work in a company with exciting innovation projects that are causing a stir across the industry. We recently launched one of the world's most advanced manufacturing facilities based on SAP S/4HANA Cloud and SAP Digital Manufacturing Cloud for Execution - for Smart Press Shop, a pioneering joint venture between Porsche and forming specialist Schuler.  

• Competitive, above-average compensation
• Global tourist: With us, you can also work from abroad from time to time
• Flexible working time models, home office
• Attractive benefits, e.g. company pension scheme or various health offers
• A modern environment in which the "you" is part of it
• Open feedback culture, flat hierarchies and a motivated team
• Individual career planning with continuous training and coaching on the job

You see a personal challenge in this responsible task? Apply now - and become part of the SYNTAX team!