Contractor Onboarding Coordinator

Syntax is a leading Managed Cloud Provider for Mission Critical Enterprise Applications and has been providing comprehensive technology solutions to businesses of all sizes since 1972. Syntax has undisputed strength to implement and manage ERP deployments (Oracle, SAP) in a secure and resilient private, public or hybrid cloud. With strong technical and functional consulting services, and world-class monitoring and automation, Syntax serves some of North America’s largest corporations across a diverse range of industries. Syntax has offices worldwide, and partners with Oracle, SAP, AWS, Microsoft, IBM and other global technology leaders.

About the Team:

You’ll join a dynamic and collaborative team focused on sourcing top-tier contractor talent for SAP-related projects. 

You will work closely with the team to identify, hire, and onboard highly qualified SAP professionals who support strategic business initiatives.

Position Summary:

We are seeking a detail-oriented and proactive Contractor Onboarding Coordinator to support our recruiters and contract managers. This pivotal role ensures a smooth, compliant, and timely onboarding experience for external SAP consultants joining our projects.

You will act as a key liaison between selected contractors, internal stakeholders, and our contract management and onboarding teams. Your responsibilities will span across collecting contractor information, creating and managing system profiles, and coordinating critical onboarding steps with multiple departments.

Key Responsibilities:

1. Create and maintain all recruitment requests received in the ATS tool 
2. Coordinate with selected contractors to collect required personal information for onboarding 
3. Ensure documentation compliance for all onboardings

1. Create and maintain candidate profiles in ATS systems accurately and promptly.
2. Collaborate with Contract Managers to support the preparation and validation of contracts.
3. Share onboarding details to relevant internal stakeholders to enssure a smooth onboarding and great candidate experience (e.g. IT, security, finance, resourcing) 
4. Track onboarding progress and follow up on pending items with contractors and internal teams
5. Manage the contracts’ extensions and off-boarding processes
6. Act as the  primary point of contact to support candidates throughout their journey with Syntax; 
7. Participate in quarterly follow up with contractors about Syntax IT & Security compliance requirements.
8. Identify roadblocks, and improvement opportunities to ensure process efficiency and effectiveness 
9. Maintain thorough and up-to-date documentation of onboarding activities.
10. Work closely with the Operations Lead on ensure daily operations are supported, as as on special projects from time to time

Qualifications:

Required:

1. 2+ years of experience in an administrative, HR coordination, staffing, or onboarding role (ideally in a project-based or consulting environment)
2. Strong organizational skills and attention to detail
3. Excellent communication and follow-up skills (email and verbal)
4. Proficiency with MS Office and collaboration tools (e.g., Outlook, Excel, Teams, SharePoint)
5. Ability to multitask and prioritize in a fast-paced environment
6. Team player, self confidence and proactive attitude
7. English required, French although not mandatory but ideal 

Preferred:

1. Experience working with contractor management, recruitment, or SAP project teams
2. Familiarity with contracts and onboarding documentation

Why Syntax?

Become a part of our success story and work in a company with exciting innovation projects that are causing a stir across the industry. We recently launched one of the world's most advanced manufacturing facilities based on SAP S/4HANA Cloud and SAP Digital Manufacturing Cloud for Execution - for Smart Press Shop, a pioneering joint venture between Porsche and forming specialist Schuler.  

• Competitive, above-average compensation
• Global tourist: With us, you can also work from abroad from time to time
• Flexible working time models, home office
• Attractive benefits, e.g. company pension scheme or various health offers
• A modern environment in which the "you" is part of it
• Open feedback culture, flat hierarchies and a motivated team
• Individual career planning with continuous training and coaching on the job

You see a personal challenge in this responsible task? Apply now - and become part of the SYNTAX team!

Syntax is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.